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Upgrade Your Document-Handling Capabilities
Today's businesses face a relentless torrent of both paper and electronic files. Most companies want to simplify how they acquire, manage, and distribute these documents, but solutions can be elusive. How can incoming hard-copy pages be easily converted to electronic data? How can you manage digital archives without disrupting existing workflows? Is there an easy way to provide secure access and distribution?Canon imageWARE document management solutions help you streamline complex paper processes and create one-touch workflows. With a single button, your employees can now securely convert hard-copy pages into electronic documents and data, store them in an archive, and distribute them automatically to multiple users.
Implement One-Touch Workflows
Businesses can now automate manual processes with programmable workflows for scanning, archiving, and distributing invoices, purchase orders, sales receipts, and more. Create one-touch buttons through your Canon MFP that enable your employees to perform complex tasks much more quickly, especially those unique to your department or organization. The results? Faster processing, fewer errors, and an organization that operates more competitively in its marketplace.
Group multi-step processes into one-touch "smart buttons".
Capture Paper Documents
Need to convert printed materials such as reports, presentations, or invoices into popular digital formats on your PC? Canon imageWARE document management solutions can help. Now you can easily batch scan and transform hard-copy pages into common electronic file formats such as Word, Excel, PowerPoint, PDF, and text. Through advanced automated scanning, you can capture specific document numbers, company names, sender names, and more, then let the system classify, distribute, and archive them automatically.
Transform hard-copy documents into electronic files.
Process Hard-Copy Data Quickly, Automatically
Save time and eliminate the costly errors associated with manual data entry. Now you can batch scan forms and invoices, automatically capturing embedded information and distributing it to multiple destin- ations including archives and databases. Users can also add relevant contextual information as each document is stored, thereby enabling people to search, manage, and retrieve information quickly at a later date.
Capture specific information that can automatically be archived, distributed or used to set off other processes.
Create Secure, Compliant, Cost-Effective Archives
Say goodbye to hard-copy storage costs by building a central repository for electronic data and documents. View them in more than 130 formats without needing to open any other application. State-ofÃthe-art security features also allow you to more easily comply with company policies and government regulations.Archive and retrieve documents easily and securely.
Distribute Documents Any Way and Anywhere
Canon solutions simplify document distribution with seamless and even automatic workflows. Easily email, fax, and send multiple file formats including encrypted PDFs. Ensure security with tracking, notification, and an audit trail.
Collaborate Easily Wherever You Work
With Canon solutions, users can upload, download, annotate, and distribute digital documents securely through a Web browser. Customize the interface and enable access from both internet and extranet connections.
imageWARE Document Manager
Canon's imageWARE© Document Manager software offers easy-to-use document handling and tight integration with imageRUNNER devices. Now you can easily capture, archive, retrieve, and edit a wide range of paper and electronic documents. View more than 130 document file formats without opening native applications, and archive, manage and distribute them all right from the desktop. The application also scales up as your needs evolve.- Personal Edition provides management functionality for personal documents.
- Workgroup Edition offers efficient document sharing for small groups.
- Enterprise Edition delivers robust features designed for businesses with high security and workflow requirements.
imageWARE Web Document Server
The imageWARE Web Document Server, an add-on option for users of imageWARE Document Manager, enables users to share digital documents via a standard Web browser. The solution works with an internet or extranet connection and offers update, annotation, upload, and download functions in a customizable Web interface.Download Trial Version
imageWARE Document Manager Client for MEAP
Provide your users with a flexible and easy-to-use tool that enables them to import hard-copy documents directly from MEAP-enabled imageRUNNER to imageWARE Document Manager. Document Manager Client for MEAP makes scanning a simple, one-click operation.Download Product Brochure Download Trial Version
eCopy Connector for imageWARE Document Manager
eCopy document imaging solutions enable a business to derive more value from paper documents with either a multifunction peripheral (MFP) or network-attached scanner. The eCopy Document Manager Connector enables you to easily integrate your Canon MFP with this technology.
imageWare Scan Manager
Canon imageWARE Scan Manager simplifies batch scanning and indexing. Designed for high-volume jobs, it offers businesses the production-level support they need to process paperwork quickly and accurately. When integrated with imageWARE Document Manager, Scan Manager helps businesses intelligently transform paper documents into indexed electronic information that can be stored and retrieved with ease. Advanced imaging functions include zone OCR, forms recognition, barcode recognition, both pre- and post-indexing, as well as input masking functions.Download Product Brochure Download Trial Version
imageWare Scan Manager Connector for SharePoint Server
Does your business already use Microsoft SharePoint Server? If you need to capture large volumes of paper documents, you can now eliminate costly manual scanning processes. Canon imageWARE Scan Manager and the Scan Manager MOSS Connector allow you to streamline the paper into SharePoint workflow.Download Product Brochure Download Trial Version
Workflow Composer
If you have business tasks that require a multiple-step process on a regular basis, now you can combine those steps into a customized button that can set off the entire chain of events when you need it. With one-touch workflows like this in place, users can save enormous amounts of time and manual labor. Now you can combine scan, fax, copy, archive, print, and email notification tasks into a customized process that can be set off at the touch of one button.
PaperToOffice Pro
Need to convert hard-copy paper documents to popular Microsoft Office formats quickly? Using PaperToOffice Pro, you can scan paper-based documents and then select the MS Office file format of your choice directly from an intuitive user interface on your Canon imageRUNNER. Convert your scans to Microsoft Word, Excel, PowerPoint®, text, or PDF using a high-accuracy OCR engine that automatically recognizes details such as font size and color from the original documents.Download Product Brochure Download Trial Version
Captaris Fax Integration for MEAP
Tight integration with the MEAP development platform gives office workers easy access to the extended document delivery features of Captaris Fax directly from Canon imageRUNNER devices. Transform paper-based documents into electronic formats; deliver the electronic documents via fax, email, certified email, or encrypted PDF; and get notifications and access to a complete audit trail - all from the front panel of your imageRUNNER device.Download Product Brochure Download Trial Version
Please note that some products listed on this website might not be available in Canada and Latin American Countries. Please confirm the product availability with your Canon Sales Associate.
Industries
General Office
Small and medium-sized businesses of all kinds require central repositories for pres- entations, proposals, marketing plans, and other documents. With Canon document management solutions, you can easily create a server-based archive of both elec- tronic and scanned hard-copy documents. Easily tag and search for documents, and view them in more than 130 formats without opening a native application.
Manufacturing and Warehousing
Even today, most small and medium-sized warehouses rely on paper-based invoices and work orders -often with costly and unreliable data entry workflows. Now you can quickly convert those hard copies into electronic data using imageWARE Scan Manager at a fraction of the cost of similar solutions. Route the data automatically either to a database or to multiple users via email or fax.
Healthcare: Replacing Manual Workflows
Medical offices handle a huge amount of paper - files, prescriptions, patient records, and more. In the past, many organizations maintained paper document archives. Today they can replace inefficient, manual document handling and routing processes with a more streamlined, electronic workflow. Medical staff can scan documents at an imageRUNNER device, then send orders and other data to a central database. Users can track delivery status at their desktops, print notifications, and send status reports. The end result? Improved document processes and enhanced communications efficiency, all while reducing costs and supporting HIPAA requirements.
Financial and Real Estate: Improved Data Processing
Most financial companies have great need for data entry and storage. In fact, some can generate up to 10,000 pieces of paper every month! An intelligent indexing sol- ution can drastically cut these costs and deliver customer information faster. Together with Canon's DR-Series or third-party scanners, imageWARE Scan Manager and Document Manager provide a centralized document capturing system. With it, you can automatically scan and process business documents for future search and ret- rieval. Reduce manual labor by processing documents through bar code and form recognition, then export digitized documents seamlessly to imageWARE Document Manager or other document management systems for storage and retrieval.Case Studies
Vanderburgh County Sheriff's Office Conversion from Canofile to imageWARE
Vanderburgh County Sheriff’s Office had been utilizing Canofile, an electronic filing system introduced by Canon, for its scanning operations for several years. Canofile had fit Vanderburgh’s initial business requirements, which helped them achieve workflow efficiency and their subsequent expansion of Canofile as their imaging and electronic document repository system. With the discontinuation of Canofile, Vanderburgh was faced with a difficult business decision – how and what to replace Canofile with. The case study delves into Vanderburgh’s engagement with Canon Professional Services to review their options and how they decided to move forward with imageWARE as their imaging and electronic document repository system.Find out how
A Global Manufacturing Company unlocks new business strategy with imageWARE
A global manufacturing company faced several challenges managing their document workflows. A significant complication was the utilization of three separate document management systems at their North American headquarters. The use of disparate systems to manage document workflows resulted in a chaotic, haphazard practice to convert documents into electronic records. In addition, they were managing more work with fewer resources for their day to day operations.imageWARE has provided new insight into simplifying their document workflows. The use of imageWARE is proving to ease their document conversion by centralizing their scanning operations and relieving manual intervention by staff. This is helping imageWARE become the preferred document management solution from both an IT and staff perspective. The success of imageWARE may eventually displace the other systems in use and help them meet their goal of having one document management solution for their entire organization.
Find out how
A Property Management Company Upgrades its Rental Agreement and Invoice Processing
A Property Management Company had grown through a series of successful acquisitions, but it faced challenges integrating the new businesses into one combined entity. In particular, its rental agreement and invoice operations had become increasingly inefficient with multiple manual and paper-intensive processes. imageWARE document management solutions transformed these manual processes into an automated electronic document workflow.Find out how
A Casino and Gaming Company Bets on a Faster, Electronic Document Storage System
A Casino and Gaming Company was using rented warehouses to store large amounts of hard-copy documentation for audit and compliance purposes. Canon imageWARE document management solutions transformed this cumbersome and expensive work-flow into an efficient document storage and retrieval system.Find out how
Central Bucks School District Streamlines Hiring System
Central Bucks School District faced a daunting challenge in managing over 1,000 applicant resumes across the school district. With over 40 people involved and spread out among more than 20 different buildings, the hiring process was bottle- necked with manual systems including interoffice mail and in-person deliveries.An imageWARE® document management solution enabled the district to capture, organize, and manage hiring-related documents, expediting the search for qualified school personnel. Now all professional and support staff resumes are scanned at the administrative office and placed on the network, making them immediately available to all hiring personnel. The solution also provides a completely searchable database of resumes. To find qualified candidates, employees simply enter criteria, and all applicable resumes appear on screen. They can even take advantage of an annot- ation tool to attach notes to each resume, allowing all involved hiring parties to communicate efficiently.
"We have created a seamless resume management system with imageWARE," says the district's Pam Spangler. "We can share resumes and files across 20 different locations. We have reduced a process that normally took days to minutes."
The Suffolk County Sheriff's Department Keeps Track of Inmates
The Suffolk County Sheriff's Department was spending too much time keeping track of the inmates' records with a manual filing system. Information was not available when needed, and valuable office space was taken over by cabinets.An imageWARE® document management solution allows the department to scan in the inmate files and convert large amounts of personal information including incarcer- ation history, medical records, and mug shots to electronic records. Former filing cabinet space has now been freed up to become offices, and a clerical position was eliminated, saving the county money. With imageWARE's sophisticated search and archival technology, Jane Does can now be searched and positively identified in minutes.
"The implementation of imageWARE has significantly streamlined our records mana- gement and workflow operations," says Lynn Clark of the Suffolk County Sheriff's Department. "We have dramatically improved inmate records management, while at the same time cutting the time associated with input, retrieval, and processing of these records from days to seconds."
Defense Contractor Simplifies Complex Hard-Copy Workflows
A prominent defense contractor needed to implement a paper-to-data workflow that involved scanning large numbers of hard-copy forms, automatically recognizing doc- ument types, extracting indexing information, and routing them appropriately. The Canon document management solution began with imageRUNNER and DR Scanners which provide a central location for employees to input documents. They batch scan forms with imageWARE Scan Manager which recognizes their types, extracts key information, and automatically routes them to the appropriate destin- ations. Employees can then manage and access the entire electronic archive using imageWARE Document Manager. As a result, a cumbersome data entry process has become streamlined, automated, and error free.To get started with imageWARE now contact your local Canon Sales Associate. You can also email us at imageWAREinfo@cusa.canon.com.
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